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Account Receivables / Account Payables

🔁 Account Receivables & Payables​

For every transaction processed in PostFinance Checkout, corresponding accounting records are generated automatically. They are available in the Space under Accounts > Accout Payables / Account Receivables

These include both:

  • Account Receivables (AR): representing incoming funds from acquirers or processors
  • Account Payables (AP): representing payouts to merchants or reversals (e.g., refunds)

📋 Account Overview Table​

This section provides a unified view of:

  • 🔹 All Account Receivables (tors per transaction)
  • 🔸 All Account Payables (refund)

You can filter the view by:

  • Type (Receivable or Payable)
  • Status (e.g. Outstanding, Received, Overdue, E-Recognized)

📊 Status Definitions​

StatusMeaning
OutstandingNo payment received yet (debit or credit still open)
OverduePayment is delayed beyond expected settlement time
ReceivedPayment received and matched to transaction
DerecognizedPayment is no longer expected (e.g., chargeback, cancellation, expired)

Cancelling an invoice​

To cancel an invoice (e.g. a QR invoice) cleanly, without booking a loss, either:

  • issue a credit note that sets the open amount to 0, or
  • replace the invoice and set its totals to 0.
attention

Derecognize is meant for uncollectible receivables and books the open amount as a loss. Only use it to cancel an invoice if no follow-up processes (accounting, debt collection) depend on that invoice.

🧠 Important: Sync Before Summary​

Before generating an Accounting Summary, it is essential to:

  • ✅ Ensure all settlement files have been successfully imported
  • ✅ Close all open AR/AP entries where payments have arrived
  • ⚠️ Check for any missing Settlement file from Acquirers or CAMT files